Catering Operations Coordinator

Company: A This Little Piggy Catering, Inc
Location: Farmington
Posted on: February 17, 2026

Job Description:

Job Description Job Description Catering Operations Coordinator A’BriTin is the premier catering provider for businesses and residents looking to celebrate their most important occasions. Our mission is to listen to our clients and treat them like family to provide a meaningful, trusting, and lasting relationship. A’BriTin operates three premiere catering brands and numerous event planning venues, and our products and services are industry leaders. When you join A’BriTin, you become a valuable part of our team of experienced, fun, and talented employees. We are passionate about our company, people, and culture and would like you to join us. The Catering Operations Coordinator plays a key role in supporting the planning, execution, and administration of catering events from start to finish. This position serves as a central point of coordination between front-of-house and back-of-house teams, vendors, and leadership to ensure events are accurately documented, well-communicated, and operationally smooth. The Coordinator manages event details, schedules, financial tracking, and systems to support efficient workflows and high-quality event execution. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, event-driven environment. Essential Functions • Coordinate and maintain complete and accurate event files, including BEOs, timelines, guest counts, menus, diagrams, and staffing plans • Serve as a primary liaison between front-of-house and back-of-house teams to ensure clear communication and seamless event execution • Track, update, and communicate all event changes, revisions, and last-minute adjustments • Assist with event logistics, including load-ins and load-outs, run-of-show timelines, staffing schedules, and on-site operational needs • Manage shared inboxes, calendars, and internal communications related to catering operations • Maintain BEOs, contracts, invoices, purchase orders, and vendor invoices • Organize and maintain digital and physical filing systems, including event reviews, load sheets, post-event documentation, and historical records • Support leadership with reports, presentations, operational documents, and data tracking • Assist with staff scheduling based on event requirements, availability, and labor guidelines • Track employee availability, time-off requests, and key event dates • Assist with timecard review, labor tracking, and payroll support to ensure accuracy and compliance • Communicate with vendors including food, beverage, rental, and specialty service providers • Track vendor orders, confirmations, deliveries, pickups, and returns to ensure accuracy and timeliness • Maintain inventory of catering equipment, smallwares, and consumable supplies • Identify shortages, damages, or replacement needs and communicate accordingly • Review orders, invoices, and delivery confirmations to identify discrepancies or cost variances • Flag pricing changes, overages, and missing charges for leadership review • Create and maintain operational templates, checklists, SOPs, and event tools • Assist in streamlining workflows to improve efficiency, accuracy, and communication • Identify process gaps, operational bottlenecks, and opportunities for improvement • Support implementation of new systems, tools, or procedures as needed Qualifications Required • 2 years of related administrative or operations role • Strong proficiency in Microsoft Office and/or Google Workspace (email, calendars, spreadsheets, documents) • Strong organizational skills with the ability to manage multiple events, deadlines, and priorities simultaneously • Excellent written and verbal communication skills; able to communicate effectively with internal teams, vendors, and leadership • High attention to detail with strong follow-through and accuracy in documentation • Ability to work in a fast-paced, deadline-driven environment with frequent changes • Strong problem-solving skills and the ability to anticipate operational needs • Experience creating SOPs, templates, or process documentation • Availability to work a flexible schedule, including early mornings, evenings, weekends, and holidays as business needs require Preferred Qualifications • Experience in catering, food service, or hospitality industries • Experience with catering or event management software (e.g., BEO systems, POS, CRM, scheduling platforms) • Knowledge of catering operations, FOH/BOH workflows, and event service standards • Experience with scheduling, timecard management, or payroll support • Familiarity with vendor coordination, rentals, and inventory management • Basic understanding of event budgeting, invoicing, and cost tracking Additional Notes: • Prolonged periods of sitting at a desk and working on a computer • Prolonged periods of standing and walking • Prolonged periods of standing, walking, working in weather elements, sometimes unsheltered • Able to lift 50 pounds. Compensation: DOQ - $20-$25 Hourly Benefits: We offer a competitive compensation package, with benefits including Health & Welfare, Medical, Dental, Vision, 401(k) plan with employee and company contribution opportunities, Life, Accident and Disability, Employee Assistance Program, Paid Time Off, additional Incentives and Rewards for employees, and a strong company culture. Department: Catering & Events – Operations Job Status: Fulltime - Hourly Schedule: This is a full-time position with a schedule determined by business needs and event requirements. Hours may include a combination of standard business hours, evenings, weekends, and extended shifts. While some work may occur during typical daytime hours, flexibility is required, as scheduling depends entirely on operational demands and event schedules. Reporting Structure: COO and Executive Head Chef Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This description indicates the general nature and level of the qualifications and duties required of employees in this job classification, as well as the essential functions a person must be able to perform to do this job. It is not designed to be a comprehensive inventory of all duties and qualifications required of employees assigned to this job. All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, citizenship, political activity or affiliation, marital status, national origin, ancestry, disability, veteran status or status as a protected veteran, sexual orientation, gender identity, gender expression, sex or gender, or any other basis protected by law. Pre-Employment Screening: Background Checks Employment Offers are contingent upon the successful completion of pre-employment screening and new-hire employee onboarding. Employment is contingent upon the successful completion of a federal and criminal background check and potential additional background screening (i.e., credit check, motor vehicle record). I-9: Employment Eligibility & Work Authorization You must demonstrate your right to work in the United States by the completion of the I-9 form upon hire and the submission of acceptable documentation verifying your identity and work authorization as proscribed by law.

Keywords: A This Little Piggy Catering, Inc, Coon Rapids , Catering Operations Coordinator, Hospitality & Tourism , Farmington, Minnesota